Adult protection

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For the purpose of this policy, PVG Scheme Records, PVG Scheme Record Updates, Standard

and Enhanced disclosures will be referred to as Disclosure Records.

This policy applies to regulated work with protected adults as defined in the Protection of

Vulnerable Groups (Scotland) Act 2007.

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East Stirlingshire Football Club aims to ensure that all protected adults are kept safe from harm

while they are with staff or volunteers in this organisation. In order to achieve this we will

ensure our staff and volunteers are carefully selected, screened, trained and supervised.​

Selection

• All applicants to our organisation will complete an application form

• Short listed applicants will be asked to attend an interview

• Short listed applicants will be asked to provide references and these will always be taken

• up prior to confirmation of an appointment.

• The successful applicant will be asked to complete a self declaration form prior to the

• Disclosure Record being accessed.​

Screening

The successful applicant will be asked to complete a Disclosure Record (relevant to the position

applied for) prior to taking up the post.​

Training

The successful applicant will receive induction training, which will give an overview of the

organisation to ensure they know its purpose, values, services and structure. Relevant training

and support will be provided on an ongoing basis and will cover information about their role, and

opportunities for practi sing skills needed for work. Training on specific areas such as health

and safety procedures, identifying and reporting abuse, and confidentiality will be given as a

priority to new staff and volunteers and will be regularly reviewed.​

Supervision

All staff and volunteers will have a designated supervisor who will provide regular feedback and

support. Every member of staff and volunteer will attend an annual review, where their

performance, skills, motivation and expectations will be discussed. Annual reviews will be

minuted and copies made available to the member of staff/volunteer.​

Reporting Abuse

East Stirlingshire Football Club understands that in addition to making a referral (a written

report) to Disclosure Scotland, child protection issues concerning workers (paid/unpaid), children and young people must always be referred to the child protection agencies (ie social work and/or police) for appropriate investigation. Any issues of a criminal nature will be reported to the police.

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East Stirlingshire Football Club will ensure that all staff and volunteers involved in recruitment,

training and supervision, are aware of this policy and have received appropriate training and

support to ensure its full implementation.​

Legal issues

It is an offence for an individual who is barred to undertake the type of regulated work from

which they are barred.

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It is an offence for an organisation to offer regulated work to someone who is barred or fail to

remove a person from regulated work if they have been notified that they are barred.

It is an offence for an organisation not to refer an individual to Disclosure Scotland where the

grounds have been met.

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Written by: Andy Williamson ( Director with responsibility for disclosure records)

Date: 16th March 2025

Policy to be reviewed: 16th March 2026